Atlasnote Privacy Policy

Last Updated: January 30, 2025

At Atlasnote, we believe your knowledge belongs to you. This Privacy Policy explains how we handle your data and protect your privacy when you use our desktop application.

The short version: Atlasnote is a local-first application. Your content stays on your device. We don't collect, access, or store your personal content.

Table of Contents

1. Our Privacy Principles
2. Local Data Storage
3. What We Don't Collect
4. What We May Collect
5. Third-Party AI Services
6. Network Connections
7. Account Information
8. Payment Information
9. Cookies and Tracking
10. Data Security
11. Children's Privacy
12. Your Rights
13. Changes to This Policy
14. Contact Us

Our Privacy Principles

We built Atlasnote with these privacy principles in mind:

1. Local-First: Your data lives on your device, not our servers
2. Minimal Collection: We only collect what's absolutely necessary
3. Transparency: We clearly disclose any network usage
4. User Control: You decide what data leaves your device
5. No Telemetry: We don't track your usage behavior

Local Data Storage

Your Content Stays Local

Atlasnote is designed as a local-first application. This means:

• All your content is stored locally on your device
• Your articles, PDFs, books, notes, highlights, and annotations are saved in a local database
• Your AI-generated summaries, translations, and other artifacts are stored locally
• Your chat history and conversations are kept on your device

We Never Access Your Content

• Atlasnote does not receive or store your personal content on our servers
• We cannot read your notes, highlights, or any content you save
• Your knowledge library is completely private to you

Data Location

Your data is stored in the following locations:

| Platform | Default Location | |----------|------------------| | macOS | ~/Library/Application Support/Atlasnote/ | | Windows | %APPDATA%\Atlasnote\ |

You are responsible for backing up your local data. We recommend regular backups to prevent data loss.

What We Don't Collect

We want to be explicit about what we do not collect:

• ❌ Your articles, PDFs, books, or any imported content
• ❌ Your notes, highlights, or annotations
• ❌ Your AI-generated summaries, translations, or artifacts
• ❌ Your chat conversations with AI
• ❌ Your reading history or habits
• ❌ Your search queries within the app
• ❌ Telemetry or usage analytics from the desktop app
• ❌ Keystroke data or screen recordings
• ❌ Your file system contents outside of Atlasnote

What We May Collect

Account Information (Optional)

If you choose to create an account (for license activation or optional sync features), we may collect:

• Email address: Used for account identification, license management, and important communications
• Display name: Optional, for personalization

License and Activation Data

To verify your license, we may collect:

• License key or activation code
• Device identifier (anonymized hash)
• App version number

Crash Reports (Optional)

If you opt in to crash reporting, we may collect:

• Crash logs and error messages (without personal content)
• App version and operating system information
• Device type (anonymized)

You can disable crash reporting in Settings at any time.

Support Communications

If you contact us for support, we collect:

• Your email address
• The content of your support request
• Any attachments you choose to send

Third-Party AI Services

How AI Features Work

Atlasnote's AI features (Atlas AI) require you to provide your own API keys from third-party AI providers. When you use AI features:

1. You configure your own API keys from providers like OpenAI, Google (Gemini), Anthropic (Claude), DeepSeek, etc.
2. Your content is sent directly from your device to the AI provider
3. Atlasnote does not route your content through our servers
4. We never see or store the content you send to AI providers

Your Responsibility

When using AI features, your content is subject to the privacy policies of the AI providers you use:

| Provider | Privacy Policy | |----------|----------------| | OpenAI | openai.com/privacy | | Google (Gemini) | policies.google.com/privacy | | Anthropic (Claude) | anthropic.com/privacy | | DeepSeek | deepseek.com/privacy |

Important considerations:

• Review each provider's data retention and training policies
• Some providers may use your data to improve their models (check their policies)
• You can choose providers with stronger privacy commitments
• If you don't use AI features, no content leaves your device

API Key Security

Your API keys are:

• Stored locally on your device in encrypted form
• Never transmitted to Atlasnote servers
• Your responsibility to keep secure

Network Connections

Atlasnote may connect to the internet for the following purposes:

Required Connections

| Purpose | Destination | Data Sent | |---------|-------------|-----------| | License verification | Atlasnote servers | License key, device ID (hashed) | | App updates | Atlasnote servers | Current app version, OS type |

Optional Connections (User-Initiated)

| Purpose | Destination | Data Sent | |---------|-------------|-----------| | Content ingestion (URLs) | Target websites | Standard web requests | | AI features | Third-party AI providers | Content you choose to process | | Video/audio transcription | Third-party services (if configured) | Media files you choose to transcribe |

Disabling Network Features

You can use Atlasnote in a fully offline mode:

• Disable automatic updates in Settings
• Don't use URL ingestion features
• Don't configure AI API keys
• Import content via local files only

In offline mode, Atlasnote makes no network connections.

Account Information

If You Create an Account

Your account information (email address) is:

• Stored securely on our servers
• Used only for license management and essential communications
• Never sold or shared with third parties for marketing
• Shared with payment processors only when you make a purchase

Account Deletion

You can delete your account at any time:

1. Contact us at [email protected]
2. Or use the account deletion option in Settings (if available)

Upon deletion:

• Your account information is permanently removed from our servers
• Your local data on your device is not affected
• Any active licenses will be deactivated

Payment Information

Payment Processing

We use third-party payment processors to handle transactions:

• Stripe for credit card payments
• Other regional payment methods as applicable

What We Don't Store

• We do not store your full credit card number
• We do not have access to your complete payment details
• Payment processors handle all sensitive financial data

What We Receive

• Transaction confirmation (success/failure)
• Last four digits of your card (for your reference)
• Billing email address

Cookies and Tracking

Desktop Application

The Atlasnote desktop application:

• Does not use cookies
• Does not use tracking pixels
• Does not use analytics services
• Does not fingerprint your device

Website

Our website (atlasnote.ai) may use:

• Essential cookies for functionality and security
• Basic analytics to understand site traffic and performance (e.g., page views, visitor counts)
• We do not use advertising cookies or third-party tracking for ad targeting

If we use analytics services (such as Cloudflare Analytics or similar), they are configured to minimize data collection and do not track individual users for advertising purposes.

Data Security

Local Data Protection

Your local data security depends on your device's security:

• Use device encryption (FileVault on macOS, BitLocker on Windows)
• Keep your operating system updated
• Use a strong device password
• Be cautious with physical device access

Our Security Practices

For any data we do handle (account info, license data):

• Data is encrypted in transit (TLS/HTTPS)
• Data is encrypted at rest on our servers
• We follow industry-standard security practices
• We limit employee access to user data

Security Incidents

In the unlikely event of a security incident affecting your data:

• We will notify affected users promptly
• We will provide details about what data was affected
• We will take immediate steps to address the incident

Children's Privacy

Atlasnote is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at [email protected].

Your Rights

Depending on your jurisdiction, you may have the following rights:

Access and Portability

• Your content is already in your possession (stored locally)
• You can export your data at any time using the app's export features
• You can request a copy of any account information we hold

Correction

• You can update your account information at any time
• Contact us if you need assistance

Deletion

• Delete your local data by removing the Atlasnote data folder
• Request deletion of your account and any server-side data
• We will respond to deletion requests within 30 days

Restriction and Objection

• You can disable optional data collection features in Settings
• You can use the app in offline mode
• Contact us if you have concerns about data processing

How to Exercise Your Rights

Contact us at [email protected] with your request. We will respond within 30 days.

International Users

Data Location

• Your content is stored locally on your device, wherever you are
• Account and license data may be processed in the United States or through globally distributed infrastructure (such as Cloudflare)
• Data may be transferred across borders as part of providing the service
• We comply with applicable data protection laws

Users in EEA, UK, or California

If you are located in the European Economic Area, United Kingdom, or California, you may have additional rights under local data protection laws (such as GDPR or CCPA). These may include:

• The right to access, correct, or delete your personal information
• The right to data portability
• The right to object to or restrict certain processing

We do not sell your personal information. To exercise any of these rights, please contact us at [email protected]. We will respond within the timeframes required by applicable law.

Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes:

• We will update the "Last Updated" date at the top
• For significant changes, we will notify you via email or in-app notification
• Continued use of the app after changes constitutes acceptance

We encourage you to review this policy periodically.

Contact Us

If you have questions, concerns, or requests regarding your privacy:

Email: [email protected]

We aim to respond to all inquiries within 30 days.

Summary

| Aspect | Our Practice | |--------|--------------| | Your content | Stored locally, never accessed by us | | Telemetry | None collected | | AI features | Direct to third-party providers, not through us | | Account data | Minimal, only if you create an account | | Selling data | Never | | Tracking | None in the desktop app |

Your knowledge is yours. We're just here to help you organize it.

This Privacy Policy is effective as of January 30, 2025.